Stock Suppliers

To add or edit a Stock Supplier, follow these steps:

1. Go to Stock Control > Stock Suppliers in the IRP Admin left navigation menu.
2. To add a new supplier, click the Add New Stock Supplier button above the Search bar.
   To edit an existing supplier, click the Edit button on the right side of the row belonging to the Supplier that you want to edit.
3. Enter or edit the details on the tabs described below.

Supplier Details tab

Use the Payment Information tab to enter key payment details for the Supplier:

Click the Update Stock Supplier button to save the details.

Payment Information tab

Use the Payment Information tab to enter key payment details for the Supplier:

Click the Update Stock Supplier button to save the details.

Purchase Orders tab

This tab will be visible only if there is one or more Purchase Orders against the Supplier. You use this tab to view and potentially edit any Purchase Orders. You can use the search bar at the top of the page to find any purchase order in the system. You can search by Purchase Order ID, Purchase Order Name, Admin User, Stock Location or Stock Supplier and if you expand 'Other Options' you can filter the results by Payment Outstanding, Stock Location, Status and Date Range. For more details, see the Stock Purchase Orders help topic.

Contacts tab

Use the Contacts tab to enter key personal contact details for people within the Supplier's business:

Make sure you click the Add New Contact button or Update Current Contacts button after you have entered or edited the details. Each contact you add will be shown in the Current Contacts grid in the lower part of the page.

Attachments tab

Use the Attachments tab to upload any attachments for this Supplier:

Make sure you click the Upload Attachment button after you have browsed to the location of the attachment.

To set default Suppliers for brands, follow these steps:

1. Go to Stock Control > Stock Suppliers in the IRP Admin left navigation menu.
2. Click the Set Brand Default Suppliers button above the Search bar.
   The Brand Default Suppliers page is displayed. Here you can define which suppliers are responsible for which brand.
   
3. In addition to fields for the Brand ID, Name and Logo, you can configure the following:
   • Default Supplier: This is where you define the default Supplier for the brand. Use this drop-down menu to define the default Supplier to use when reordering items in this brand. Note that this setting for brands is overridden by any Suppliers that you have set against stock items on the StockEdit.aspx page.
   • Auto Level Recalculation: If you check this box, the IRP automatically updates the reorder quantity and the minimum stock level values of all items belonging to the brand. The update is based on how quickly the item is selling. This is carried out by the "Update Sales Velocities" and "Update Automatic Reorder Levels" Common Tasks. Higher values are needed for faster-selling stock.
   • Auto Reordering: If you check this box, the IRP automatically generates purchase orders for the items in the brand when they are low in stock. (Any automatically-generated orders will always be added as "Awaiting Authorisation" and can therefore be reviewed before being placed.) This is carried out by the "Add Automatic Orders" Common Task.
   • Update Stock Suppliers: Check this box to override the Suppliers set against the individual stock items belonging to this brand.
4. Click the Update button on the right of the page or, if you are updating all suppliers, click the Update All Brands button at the top of the page.

You can also view statistics for an individual brand by clicking the bar chart icon at the right side of the page. The statistics page that you see is similar to the Supplier statistics page — see the How To View Statistics for a Stock Supplier article in this section for more details.

Updating Default Suppliers in bulk

You can use the Update Default Supplier against Brands setting at the top of the page to update the Stock Supplier against either 'All Brands' or 'Unassigned Brands' based on your selection. Should you wish to also update the Stock Supplier against any stock items within each updated Brand, check the Update Stock Items tick box too. Click the Bulk Update button to carry out the update.

To view statistics for a Stock Supplier, follow these steps:

1. Go to Stock Control > Stock Suppliers in the IRP Admin left navigation menu.
2. Search for the Supplier you are interested in and click the bar chart icon at the right side of the page:
3. If you are an Admin User with permission to use the IRP Stock Control features, you will be directed to the ProductStockAnalysis.aspx page. For more details see the Stock Log help topic.
4. If you do not have permissions to use the IRP Stock Control features, you will be directed to the EntityStats.aspx page where you can view sales statistics for the model. See the section below entitled Using the Entity Stats Page.

The EntityStats.aspx) page appears as follows:

The key financial statistics for a selected date range (the last 30 days by default) are at the top of the page. These are:

• % Margin: The standard percentage increase/decrease measure for unit (sale) price to cost price over the selected date range.
• Units Ordered: The total number of units that have been ordered from the Supplier over the selected date range.
• Avg. Cost Price: The average cost price measured over the lifetime.
• Number of Orders: The total number of orders placed with the Supplier over the selected date range.
• Total Profit: The total profit over the selected date range.
• % of Overall Profit: The percentage of the overall profit constituted by the profit in the selected date range.
• % of Overall Sales: The percentage of overall sales constituted by the sales in the selected date range.
• Total Sales: The total sales figure over the selected date range.

Filter options

The filter options are under the key statistics at the top. You can filter by country, order type (web sales, retail sales or telesales), product and date. If you click Other Options under the Search bar, you can filter by brand, category, and model. You can also change the Supplier to view.
When you have selected your filters, click the Apply Changes button and you will see the results returned in the areas below.

Sales charts

The lower section of the page displays the Sales Chart. This plots Total Sales Value on the y-axis against Date on the x-axis. Click the Graph By icon to toggle between month and day graphs. You can hover the cursor over any node on the chart to view summary information.

Scroll down to view the Country Sales Chart. This is a pie chart showing a breakdown of your sales by country. You can hover the cursor over a section of the chart to view summary information for each country.

Order details

To view order details for a Supplier, click the Orders tab. The Supplier Order statistics are shown:

The fields displayed include:

• Order ID: This is the unique ID for an order.
• Date: This is the date when the order was placed with the Supplier.
• Order Item ID: This is the unique ID for the item.
• Stock ID: This is the unique ID for the stock.
• Model ID: This is the unique ID for the model.
• Product: This is the name of the product that was ordered.
• Option: This is the option on the product that was ordered.
• Quantity: This is the quantity of the item that was ordered.
• Unit Price: This is the unit (sale) price of the item that was ordered.
• Cost Price: This is the cost price of the item that was ordered.
• Profit: This is the profit on the item that was ordered (unit price minus cost price).

In the Product Option Sales section you can view key information about option sales, including: Stock ID, Option, Units Sold, Unit Cost, Unit Price, Revenue and Profit.

(Optional) Click the Export Sales Data icon to export the data in a variety of possible formats. You can then go on to select from a large number of options by clicking the Advanced button:

Returning to the main Supplier statistics page, you can also view the best-selling items associated with a Supplier by clicking the Best Sellers tab (if available).